1) Rate Rules
The following Rate Rules apply to car rental:
- Validity Period:
- Create the applicable validity periods
- Remember that validity periods can overlap eachother in TL4, therefore you can also create a validity period for the entire contract period for services such as the contract, delivery, one way drop off fees, who have the same rate throughout the year
- Number of nights:
- Create a number of nights rule for each car rental period
- Enter the minimum and maximum required days for each period:
In the case of the last rule, leave the Maximum number blank.
2) Services
Now create the Car Rental Services as follows:
- The Basis Type for the car group is Per 24 Hours
- Capacity: see the supplier’s fleet guide for the seating capacity of each car group and enter the max pax in all fields, including Adult Base and Adult Max:
- Description & Pictures: here you are able to add the car group specifications as well as a picture
- Consultant Notes (if applicable): here are you are able to add any important notes applicable to this car group
3) Extras
Also create a separate service for each car rental “Extra”, as follows:
- The Basis Type for the extra is Per Unit
- Capacity: set the capacity for the additional charges to zero (0) for the Max Pax as well as Adult Base, Max and Min
- Consultant Notes: add any important notes that are relevant to the service
In the case of compulsory car rental services, i.e. the Contract Fee:
- Add as normal for car rental extras, but change the Duration to 0 if this is a once-off car rental service
- Now also click on the Parent Services tab and under Parent Type, select Mandatory
- Under the Services tab, select all the car group services and add them
This parent/child set up will ensure that whenever the consultant adds car rental to the quotation, the contract fee will automatically pull through along with it
4) Rate Sheet
- On the Rates tab, click New, select all the car groups and basis type Per 24 Hours
- Leave the ‘Attach Validity Rules’ ticked; un-tick the ‘Attach Age Rules’, as this does not apply
- On the rate sheet, highlight all the services and manually attach the first Number of Nights rule
- e. right click on the highlighted lines, click Rate Rules > Number of Nights > 1 – 6 days
- Enter the 1-6 day rates for all validity periods
- Copy these services/rates, un-attach the 1-6 days rule and attach the 7-14 days rule
- Enter the 1-6 day rates for all validity periods
- Copy and Repeat until all rates have been entered
- Click New, select all the additional charges with Basis Type: Per Unit
- Attach the applicable validity period rate rules
- Add the rates to the rate sheet
