The supplier Service Capacities are extremely important and affects the way Travelogic allocates passengers and rates to a service in the Quotation.
Make use of the following guidelines when setting up the service capacities for the various service types in a supplier:
Accommodation Services:
- Max Pax: enter the number of pax, both adults and children, that are allowed to occupy the room
- Base Adults: enter the number of adults (Per Person Sharing rates) that need to be charged before the Per Extra Person or Child rates can apply to the pax occupying the room
- Max Adults: enter the maximum number of adults allowed in the room
- Min Adults: enter the minimum number of adults allowed in the room
- Base Child Per Age Range: the child ages displayed were previously created in the Rate Rules section. The Base child column mainly relates to when Children are in their own room and how the supplier charges in this scenario:
- For example, when children are on their own in a room (without adults present), they are required to pay the full adult/Per Person Sharing rate. The Child Base must therefore be 2.
- For a list of complex child policies, click on this article: Complex Child Rates & Policies
- Max Child per Age Range: the maximum number of children allowed in the room, with or without adults present
- Min Child per Age Range:the minimum number of children allowed in the room
Transport Services, Day Tours, Activities:
- Max: the maximum amount of people allowed on this service, if it is based on a particular vehicle size, i.e. 7-seater, 15-Seater
- The Adult Base and Max will be the same as the maximum
- Min: the minimum amount of people allowed on this service
- Please note that if there is no MAXIMUM capacity, i.e. a per person rate is charged and a max/min pax number has not been specified, then the Max Pax, Adult Base & Max will be zero
Car Rental Services:
- Max: the maximum amount of people that can fit in the car group
- The base and adult will be the same as the maximum
- Min: the minimum amount of people allowed in the car group
Extras, Meals, Entrance/Park Fees, etc:
- Max: the maximum amount of people allowed on this service
- The base and adult can be the same as the maximum
- Min: the minimum amount of people allowed on the tour
- If there is no maximum capacity, the Max Pax, Adult Base & Max will be zero
Tours & packages capacity:
This service type applies to multiple-day Tours and Packages that include accommodation services
Apply the service capacity as you would for an accommodation service:
- Max Pax: enter the number of pax, both adults and children, that are allowed to occupy the room
- Base Adults: enter the number of adults (Per Person Sharing rates) that need to be charged before the Per Extra Person or Child rates can apply to the pax occupying the room
- Max Adults: enter the maximum number of adults allowed in the room
- Min Adults: enter the minimum number of adults allowed in the room
- Base Child per Age Range: (these child ages were previously created in the Rate Rules section)
- Use this setting when children are required to pay the Per Person Sharing rate when occupying a room on their own (i.e. without adults present)
- Enter the number of Per Person Sharing rates that need to be charged before the normal Child rates can charged to children occupying the room
- Max Child per Age Range: the maximum number of children allowed in the room
- Min Child Per Age Range: the minimum number of children allowed in the room
For more information on how to load Tours & Packages, click on this link: