Client Payment Terms serve 2 very useful functions as follows:
1) Receipt Reminder: once an invoice has been raised a pop-up message will appear on the dashboard to
remind the user of the payment due
2) Client Payment Terms can also be printed on the Customer Invoice Report
To add new payment terms:
- Click New and enter the Name of the payment term
- Indicate the number of Days applicable
- Enter the amount applicable
- Enter the Period applicable to this payment term; you have a choice of: After Invoice, Before
Arrival or After Departure
Let’s Illustrate:
This client has payment terms of 20% deposit upon confirmation and balance of payment 45 days prior to travel date
- Enter the Deposit Payment terms as follows, using the Period “After Invoice”:
- Enter the Balance Payment terms as follows, using the Period “Before Arrival”:
- Once you have created a new Proforma or Customer Invoice for this client, on the Run Report screen for the Customer Invoice Report, select the option “Show Client Terms”
Travelogic™ will then calculate the payment date and amount due based on the invoice total and display them at the end of the Customer Invoice Report as follows:
